Basic concepts
What tour management is
From Product › Circuits › List you publish each tour the agency sells: its page in each language (title, duration, what is included, images and documents), its validity dates, its booking options and the destinations, accommodation and itineraries it is made of.
Recommended order: destinations, itineraries and, last, the tourThe tour links destinations and itineraries that already exist. First create the destinations in Destination management and the itineraries in Tour itineraries; then create the tour and select them in its Related content card.
| Part of the page | What it determines |
|---|---|
| Language tabs | Title, description (duration), contents, images, PDF, Word and map in each language. |
| Configuration | Orbis product the tour corresponds to, countries, tour type, price from and the months it is offered. |
| Dates | Validity period of the tour. |
| Options | Home page, closed itinerary, RQ requests, single supplement, minimum passengers, order, airline and supplier. |
| Tags | Words to group and filter tours. |
| Related content | Destinations, accommodation and itineraries of the tour. |
10 DIAS / 09 NOCHES
ImportantImages and documents are selected from "My Files"Upload the image, the mobile version, the PDF and the Word file in Files first. Each field stores the file path.
Some texts appear in SpanishWith the panel in English, the module is called Circuits, and some texts stay in Spanish: the editor buttons Cargar plantilla and Borrar contenido, several button tooltips and the confirmation messages. The recreations show them as they appear.
Common procedure
The 5 steps to publish a tour
Prepare related contentCheck that the tour's destinations and itineraries exist.
Open the moduleIn the side menu, go to Product, expand Circuits and click List.
Create or findClick New Circuit, or search for the tour and click the pencil.
Fill in the cardsLanguage tabs, Configuration, Dates, Options, Tags and Related content.
Save and checkClick Save and open the tour on the website with the link button in the list.
Find your module
What do you want to do?
Tour listView and export toursStatus, order, product code and export to Excel or PDF.
Tour pageWrite the page in each languageTitle, duration, inclusions, images and documents.
Configuration, dates and optionsDefine how it is soldCountries, price from, validity, minimum passengers and home page.
Destinations, accommodation and itinerariesLink what already existsDestinations, hotels and itineraries per departure day.
Activate, order and cloneManage from the listDeactivate, change the order or duplicate a tour.
DeleteDelete a tourConfirmation and effect of deleting.
Module
Tour list
What it is for
Seeing all tours, whether they are active and in which order they are shown, and reaching their actions.
When to use it
To find a tour, check its status or export the list to Excel or PDF.
CircuitsNew Circuit
Show 10 entries
Copy Excel PDF 1
2 Search:
| ID | Title | Object ID 3 | Active | Order 4 | Actions 5 |
|---|---|---|---|---|---|
| 2402 | ESTAMBUL Y CAPADOCIA | 118 i | 1 | 0 | |
| 2401 | TURQUÍA CLÁSICA | 117 i | 1 | 0 | |
| ID | Title | All 6 | |||
Showing 1 to 2 of 2 entriesPrevious1Next
Step by step
- Click Copy, Excel or PDF to copy or download the visible entries.
- Type in Search to filter by number or title.
- Hover over the i icon in Object ID to see the code and name of the Orbis product the tour corresponds to.
- In Order, change the number and click the row's floppy disk to save it (see "Activate, order and clone").
- In Actions: link (view the tour on the website), crossed-out eye (deactivate), copies (clone), pencil (edit) and bin (delete).
- At the bottom of the table, choose All, Active or Not active to filter by status.
| Column | What it shows |
|---|---|
| ID | Internal number of the tour. The list is sorted by this column, highest first. |
| Title | Title of the tour in the panel language. |
| Object ID | Number of the linked Orbis product (Supplier ID field). With 0, the tour is not linked. |
| Active | 1 if the tour is active; 0 if it is deactivated. |
| Order | Position of the tour when several are shown. It is edited in the row itself. |
Module
Tour page
What it is for
Writing what the customer sees: name, duration, what is included, conditions, images and downloadable documents.
When to use it
When creating a tour and whenever its content or season changes.
CircuitsBack to list
SpanishEnglish1
ESTAMBUL Y CAPADOCIA
8 DIAS / 7 NOCHES
TRANSPORT AND TRANSFERS · Arrival and departure transfers. 1 domestic flight Istanbul – Cappadocia.ACCOMMODATION AND BOARD · 4 nights in Istanbul with breakfast and 3 nights in Cappadocia on half board.
NOT INCLUDED · International flights. Entry visa.
/themes/my-portal/uploads/circuitos/estambul-capadocia.webp
/themes/my-portal/uploads/circuitos/estambul-capadocia-movil.webp
/themes/my-portal/uploads/circuitos/estambul-capadocia.pdf
Step by step
- Click New Circuit. Start with the Spanish tab and then repeat in each language tab.
- Type the Title (70 characters at most) and, in Description, the duration, for example "8 DAYS / 7 NIGHTS".
- In Content, write what the tour includes. Cargar plantilla opens templates such as Precio incluye or Tabla precios to insert ready-made blocks, and Borrar contenido empties the editor. Use Extra content 1 and Extra content 2 for what is not included and practical information.
- In Image and Mobile image, click the blue folder button (My Files) or the dark one (Image banks). Shortcode image is optional.
- Choose the downloadable Pdf and Word of the tour, if you have them.
- In Map, paste the code of an embedded map if you want to show the route.
| Field | Required | What it does |
|---|---|---|
| Title | Yes | Name of the tour, up to 70 characters. |
| Description | Yes | Short text, usually the duration. Up to 255 characters. |
| Content | Yes | What the tour includes. |
| Extra content 1 / 2 | No | Additional blocks: not included, conditions, practical information. |
| Image | Yes | Main image of the tour. |
| Mobile image | No | Version for small screens. |
| Shortcode image | No | Alternative image for the tour lists of the dynamic content. |
| Pdf / Word | No | Downloadable documents of the tour. |
| Map | No | Code of the route map. |
8 DAYS / 7 NIGHTS
Show them on your pagesInsert tour lists on any page with the Tours module of the dynamic content; the Shortcode image is used there, if you have filled it in.
Module
Configuration, dates and options
What it is for
Linking the tour to its Orbis product and defining when and how it can be booked.
When to use it
When creating a tour and when the season, price or booking conditions change.
ConfigurationParameters, product type and countries of the tour
118
EventPdcSupplier
Turquía
1250
AbrilMayoOctubre
DatesTour validity period
01/04/2027 00:00 — 31/10/2027 23:59
OptionsTour visibility, restrictions and parameters
Show on home pageClosed itinerary 4
No Permitir
No
2
0
-- Select --
-- Select --
TagsOrganise the tour with tags
TurkeyTrain
To add a new tag, type the name and then press the , key 7Step by step
- In Supplier ID, type the number of the product in Orbis and select its Product type: Event, Pdc or Supplier.
- Choose one or more countries in Country; if applicable, the Tour type, the Price from and the Months active.
- In the Dates card, click Dates, select the first and last day of validity and click Apply.
- In Options, tick Show on home page to feature it and leave Closed itinerary ticked (it is ticked by default) if the tour always follows its itinerary.
- Choose in Formalise RQ whether on-request bookings can be confirmed, and in Single supplement whether the single option is removed.
- Type the Min Pax (at least 1), the Order and, if applicable, the Airline and the Supplier.
- In Tags, type each tag and press the , (comma) key to add it.
Common errorEditing does not save: warning in Min PaxIf the tour was created without Min Pax, when you edit it the form asks for a value greater than or equal to 1 ("Please enter a value greater than or equal to 1."). Type the minimum number of passengers and click Save again.
Module
Destinations, accommodation and itineraries
What it is for
Linking to the tour the destinations it visits, the accommodation and the itineraries for each departure day.
When to use it
After filling in the page, when the destinations and itineraries already exist.
Related contentDestinations, accommodation and itineraries associated with the tour
Tour destinationsTour accommodationTour itineraries1
(2051 / MEC - Lunes) ESTAMBUL, ESTAMBUL / VUELO / CAPADOCIA (D – C), CAPADOCIA…
(2054 / MEC - Jueves) ESTAMBUL, ESTAMBUL / DIA LIBRE (D), ESTAMBUL / VUELO…
New itinerary 4
Step by step
- Choose the tab: Tour destinations, Tour accommodation or Tour itineraries.
- In the empty row (- Choose -), open the dropdown, type part of the name or number and select the item. Itineraries are listed as "(ID / title) days".
- Click the eye to open the itinerary in a new tab and check it; the red bin removes it from the tour (it does not delete it). Drag the arrows on the left to change the order.
- Click New itinerary (or New destination, New accommodation) to add another row.
- Click Save. You will return to the list with a confirmation message, shown in Spanish ("Modificación realizada con éxito.").
| Tab | What it links | Where they are created |
|---|---|---|
| Tour destinations | Destinations it visits, in route order. | Content (CMS) › Destinations |
| Tour accommodation | Hotels of the tour. | Product › Suppliers |
| Tour itineraries | One itinerary per departure day, with its day-by-day programme. | Product › Circuits › Itineraries |
Common errorThe destination or itinerary does not appear in the dropdownIt does not exist yet. Create it in its module, save, and open the tour page again to select it.
Module
Activate, order and clone
What it is for
Withdrawing or republishing a tour, changing its position and creating a new one from another, without opening the page.
When to use it
At the end of a season, when reordering the offer or when creating a variant of an existing tour.
Nuevo circuito creado #2403 3
| ID | Title | Active | Order | Actions |
|---|---|---|---|---|
| 2403 | TURQUÍA CLÁSICA - Copia | 0 | 0 | |
| 2401 | TURQUÍA CLÁSICA | 1 | 5 2 | 1 |
Step by step
- Click the yellow crossed-out eye (Deactivate 'circuito') to withdraw the tour, or the eye (activate) to republish it. Reload the page to see the change in the Active column.
- Change the Order number and click the floppy disk in the same row ('Actualizar orden'). No message appears: reload to check it.
- Click the green copies button ('Clonar'). A new tour is created with the same content, destinations and itineraries, the title ending in "- Copia" and the message "Nuevo circuito creado #N". Edit it to customise it.
WarningThe clone shares the original's itinerariesCloning links the same itineraries, it does not copy them. If the variant has a different programme, first duplicate the itinerary in Itineraries and change it on the clone's page.
Module
Edit a tour
What it is for
Changing any data of an existing tour: texts, images, dates, options or related content.
When to use it
When renewing the season, updating the price from or adding a new departure.
Modificación realizada con éxito. No se ha rellenado contenido para los idiomas:Inglés, 2
CircuitsNew Circuit
| ID | Title | Active | Actions |
|---|---|---|---|
| 2401 | TURQUÍA CLÁSICA | 1 | 1 |
Step by step
- In the list, click the blue pencil ('Modificar'), change what you need and click Save, at the bottom of the page.
- Read the notice: "Modificación realizada con éxito." and, if any, the languages without content. Complete those tabs if the tour is sold in those languages.
The edit page is titled "Circuits"Both the creation and the edit pages show the title "Circuits". To know which tour you are editing, look at the Title in the Spanish tab.
Module
Delete a tour
What it is for
Permanently deleting a tour you will not sell again.
When to use it
When cleaning up tours created by mistake or unused clones.
| ID | Title | Active | Actions |
|---|---|---|---|
| 2403 | TURQUÍA CLÁSICA - Copia | 0 | 1 |
Confirm deletion×
¿Está seguro de que desea eliminar el circuito TURQUÍA CLÁSICA - Copia?
✕ CancelRemove2
Step by step
- In the list, click the tour's red bin.
- Check the name and click Remove, or Cancel to keep it. You will see a confirmation message ("Modificación realizada con éxito.").
WarningDeleting cannot be undoneThe tour is deleted, but not its destinations or itineraries, which remain in their modules. If you only want to withdraw it, deactivate it with the crossed-out eye.
Criteria
Good practice
Related content first
Create the destinations and itineraries before the tour: that way you complete it in a single edit.
Use the templates
Cargar plantilla keeps the same format for "Price includes" and price tables across all tours.
Clone variants
For a similar tour (another departure city or an extension), clone the existing one and change only what is needed.
Deactivate, don't delete
At the end of the season, deactivate the tour: you keep its page for the next one.
Before publishing
- Title, Description, Content and Image in all languages.
- Correct Supplier ID and Product type; in the list, Object ID other than 0.
- Validity dates and Months active for the season.
- Min Pax of 1 or more.
- Destinations and itineraries linked in Related content.
- The tour opens correctly on the website with the link button in the list.
Support
Troubleshooting
The notice says languages are missing although I filled them in.The message "No se ha rellenado contenido para los idiomas…" may also list Spanish. Open the page and check the tabs: if the content is there, it was saved correctly.
I cannot save when editing.Check Min Pax: it must be 1 or more. Also check the required fields in the Spanish tab.
I deactivated the tour and it still shows Active = 1.The list does not refresh by itself. Reload the page.
The link in the list does not open the tour page.The tour is not linked to its Orbis product. Check Supplier ID and Product type in the Configuration card.
I cannot find an itinerary in the dropdown.Create it first in Product › Circuits › Itineraries and type its number or title in the dropdown's search box.
Still not working?Contact your usual Pipeline Software support channel and give the tour title, its ID and a screenshot.