Basic concepts
What catalogues and brochures are
From Content (CMS) › Brochures you publish the material you used to hand out on paper: full catalogues in PDF and individual brochures with their cover. Each record appears and disappears automatically according to its dates, and can be shown filtered by destination or by tag.
Catalogue first, then its brochuresA catalogue groups brochures (for example, "Turkey 2027"). Each brochure belongs to a catalogue, so create the catalogue first.
| Type | What it is | Where the click leads |
|---|---|---|
| Catalogue | Container with a cover, a title and its own PDF. | A page generated with the catalogue's brochures, or its PDF. |
| Brochure | Individual item within a catalogue: a tour, a hotel, a departure. | A link or a PDF, as you choose. |
/folletos/turkey-2027/
ImportantFiles are selected from "My Files"Upload the cover, the PDF and, if you have them, the Word file and the flyer in Files first. Each field stores the file path.
Some messages appear in SpanishWith the panel in English, some confirmation messages and the "Campos vacíos en algunos idiomas" window may still appear in Spanish. This manual reproduces them as they are shown.
Common procedure
The 4 steps, valid for catalogues and brochures
Open the moduleIn the side menu, go to Content (CMS) and click Brochures.
Find or createUse Search to find a record, or click New brochure.
Fill in the cardsType, Content, Configuration and Destinations, then click Save.
ConfirmCheck the green message above the list and review the row.
Find your module
What do you want to do?
Brochure listSee what is publishedStatus, catalogue and expiry date of each record.
Create a cataloguePublish a full catalogueCover, PDF and the catalogue's own page.
Create a brochureAdd an item to a catalogueBrochure with a link or PDF within a catalogue.
Configuration and destinationsSchedule and classifyDates, order, status, tags and destinations.
EditChange a catalogue or a brochureUpdate files, texts or dates.
DeleteDelete a recordConfirmation and effect of deletion.
Module
Brochure list
What it is for
See all catalogues and brochures, which catalogue each brochure belongs to, whether they are active and when they expire.
When to use it
To review what material is published or to find the record you want to change.
BrochuresNew brochure
Show 10 entries
1 Search:
| ID | Catalogue 2 | Status | Title | Expires | Actions 3 |
|---|---|---|---|---|---|
| #212 | Turkey 2027 | Active | Istanbul and Cappadocia tour | 31-12-2027 | |
| #211 | Active | Turkey 2027 | 31-12-2027 |
Showing 1 to 2 of 2 entriesPrevious1Next
Step by step
- Type in Search to filter by title, catalogue or number.
- Look at the Catalogue column: the book icon means the row is a catalogue; brochures show the name of their catalogue.
- In Actions, hover over the eye to see the cover, click the pencil to edit or the bin to delete.
| Column | What it shows |
|---|---|
| ID | Record number, with a hash sign (#212). |
| Catalogue | Book icon if it is a catalogue; the catalogue's name if it is a brochure. |
| Status | Active or inactive, according to the Active field in the configuration. |
| Title | Title of the catalogue or brochure. |
| Expires | Last day of the visibility period, in DD-MM-YYYY format. |
Module
Create a catalogue
What it is for
Publish a catalogue with its cover and its PDF, which will later group its brochures on a page of its own.
When to use it
At the start of a season or when you receive a tour operator's catalogue.
New brochure
TypeDefines whether this record is a catalogue or a brochure
CatalogueBrochure1
ContentTitle, images, documents and link or PDF by language
SpanishEnglish
Turkey 2027
Tours and stays
/themes/my-portal/uploads/folletos/turkey-2027-cover.jpg
/folletos/turkey-2027/
/themes/my-portal/uploads/folletos/turkey-2027.pdf
Step by step
- Click New brochure and leave Catalogue selected in the Type card.
- In the Spanish tab (the default language), enter the Title and, optionally, the Subtitle.
- In Image, click the folder button and choose the cover. Do the same with Word and Flyer if you have those versions.
- Check the Link: it is filled in automatically from the title and is the page that gathers the catalogue's brochures. Leave it unless you need a different address.
- Choose the PDF of the full catalogue with the folder button. Link and PDF both have an asterisk because at least one of the two is required: with the autogenerated Link you can save without a PDF.
| Field | Required | What it does |
|---|---|---|
| Title | Yes | Name of the catalogue. Generates the automatic Link. |
| Subtitle | No | Secondary text under the title. |
| Image | Yes | Cover of the catalogue. |
| Word / Flyer | No | Additional versions to download. |
| Link | Yes, or the PDF | Catalogue page with its brochures. It is filled in automatically from the title; if you leave it empty, fill in the PDF. |
| Yes, or the Link | Document of the full catalogue to download. |
Campos vacíos en algunos idiomas
¿Desea rellenar los campos vacíos con los datos del idioma por defecto?
Sí, rellenarNo, lo haré manualmente1
Step by step
- When you click Save with a language left empty, this window asks whether to fill the empty fields with the default language data. Choose Sí, rellenar (yes, fill in) to copy the Spanish data, or No, lo haré manualmente (no, I will do it manually) to go back to the form and complete it yourself.
/themes/my-portal/uploads/folletos/turkey-2027.pdf
Common error"This field is required." under Link and PDFYou have left both empty. Enter the Link or choose the PDF and click Save again.
Module
Create a brochure
What it is for
Add an individual item, such as a tour or a departure, to a catalogue, with its cover and its link or PDF.
When to use it
When you want customers to see each product in the catalogue separately.
New brochure
TypeDefines whether this record is a catalogue or a brochure
CatalogueBrochure1
Turkey 2027
ContentTitle, images, documents and link or PDF by language
LinkPDF3
/circuitos/istanbul-and-cappadocia/
Step by step
- Click New brochure and select Brochure in the Type card.
- In the - Choose the catalogue it belongs to - drop-down, select the catalogue.
- Fill in Title and Image as for the catalogue, and select Link or PDF depending on where the brochure should lead.
- With Link, enter the address (required with this option); with PDF, choose the document with the folder button.
/circuitos/istanbul-and-cappadocia/
Common errorThe catalogue does not appear in the drop-downIt does not exist yet. Save the catalogue first (Type = Catalogue) and then create the brochure again.
Module
Configuration and destinations
What it is for
Schedule when the catalogue or brochure is shown, in which order, and classify it by tags and destinations.
When to use it
Every time you create a record, so the material appears on its destinations' pages and disappears when it expires.
ConfigurationVisibility, order, status and tags
01/01/2027 00:00 — 31/12/2027 00:00
1
Yes
Tours
To add a new tag, type its name and then press the , key on your keyboard.DestinationsDestinations this catalogue or brochure belongs to
Istanbul
Cappadocia
New destination 4
Step by step
- Click Visibility, select the first and last day in the calendar, adjust the times and click Apply. It is required.
- Enter the Order and leave Active: set to "Yes" to publish it.
- In Tags, type each tag and press the , (comma) key to add it.
- In the Destinations card, choose a destination in - Choose -; click New destination to add another and drag the arrows on the left to reorder them.
- Click Save. You return to the list with a green confirmation message (it may appear in Spanish: «Se ha creado el folleto correctamente.»).
| Field | Required | What it does |
|---|---|---|
| Visibility | Yes | Publication period. The end date is the one shown in the Expires column. |
| Order | No | Position of the record when several are shown. |
| Active | No | Yes (default) or No. |
| Tags | No | Words to group and filter the material, for example "Tours" or "Honeymoon". |
| Destinations | No | Destinations created in Destination management that the record belongs to. |
01/01/2027 00:00 — 31/12/2027 00:00
Show them on your pagesInsert catalogues or brochures, filtered by catalogue or by tag, with the Brochures module of the dynamic content.
Module
Edit a catalogue or a brochure
What it is for
Change the PDF, the cover, the texts, the dates or the destinations of an existing record.
When to use it
When you receive a new version of the catalogue, to extend its validity or to deactivate it without deleting it.
Edit brochure
SpanishEnglish
Istanbul and Cappadocia tour
Departures from April to October
Step by step
- In the list, click the record's pencil and change the fields you need.
- Click Save. You return to the list with a green confirmation message (it may appear in Spanish: «Se ha actualizado el folleto correctamente.»).
Remove without deletingSet Active: to "No" or bring forward the end date of Visibility. The record is kept for next season.
Module
Delete a catalogue or a brochure
What it is for
Permanently delete material you will no longer use.
When to use it
When cleaning up catalogues from past seasons or records created by mistake.
| ID | Catalogue | Status | Title | Expires | Actions |
|---|---|---|---|---|---|
| #212 | Turkey 2027 | Active | Istanbul and Cappadocia tour | 31-12-2027 | 1 |
Confirm deletion×
Are you sure you want to delete the brochure Istanbul and Cappadocia tour?
✕ CancelRemove2
Step by step
- In the list, click the record's bin.
- Check the name and click Remove, or Cancel to keep it. A green message confirms the deletion with the record number.
¿Eliminar el catálogo?
Si se elimina el catálogo, también se eliminarán sus folletos asociados.
Sí, eliminarCancelar1
Step by step
- If the catalogue has brochures, this window appears (in Spanish) when you click its bin: it asks whether to delete the catalogue and warns that its brochures will also be deleted. Click Sí, eliminar (Yes, delete) to delete the catalogue and all its brochures — a green message confirms it — or Cancelar (Cancel).
WarningDeleting a catalogue deletes its brochuresDeletion cannot be undone. If you want to keep a brochure, edit it first and assign it to another catalogue. A catalogue without brochures is deleted with the usual confirmation window.
Criteria
Best practices
Portrait covers
Use the same aspect ratio for all covers so the brochure boxes line up.
Real dates
Match the visibility to the validity of the prices: expired material disappears automatically.
Consistent tags
Always reuse the same tags (same name and spelling) so the filters work.
Assigned destinations
Assign each brochure's destinations so it can be shown on those destinations' pages.
Before publishing
- The catalogue exists before you create its brochures and has a Link or a PDF.
- Title, cover and link or PDF in every language.
- The PDF opens and is the current version.
- Visibility with the correct start and end dates.
- Active set to Yes, with tags and destinations assigned.
Support
Common problems
The catalogue is not saved: "This field is required." under Link and PDF.A catalogue needs at least the Link or the PDF. Fill in one of them and click Save again.
The brochure is not saved: warning under Link.With the Link option selected, the address is required. Enter it, or select PDF and choose the file.
"Campos vacíos en algunos idiomas" appears when saving.Some language has no content. Click Sí, rellenar to copy the Spanish data or No, lo haré manualmente to complete it yourself.
The material is no longer shown on the website.Check the Expires column: the end of the visibility period has passed. Edit the record and extend the period.
I cannot find the PDF in My Files.Upload it first from Files in the side menu and open the selector again.
Still not working?Contact your usual Pipeline Software support channel and provide the title, the record number (#) and a screenshot.