Orbis Booking · Reports
Version 2026.10

Group departure itinerary: assign the hotels for your tours

Review the hotel stays of each group departure, see at a glance which ones still need a hotel, and assign the final hotel to the bookings from the same screen.

Key concepts

What the Itinerary group departures report is

It brings together in a single list the hotel stays of the group departures on a given date, and lets you assign each booking the hotel where it will stay, without opening the bookings one by one.

The screens are shown as they appear in Orbis Booking with the user set to English. Some texts in the application are still in Spanish; they are reproduced exactly as they appear, and the manual gives their meaning in brackets the first time they come up.

Yellow = hotel not yet assignedEach line in the list is a hotel stay. If the row has a yellow background, the hotel has not been assigned yet; if it has a white or grey background, it has. You do not have to assign everything at once: you can carry on another day.
Common procedure

The 5 steps to assign hotels

Open the reportIn the Reports menu, go to Circuitos básicos (basic tours) › Itinerario.
Find the departureChoose the Group departure date and the service type Hotel Assignments, then click Obtener itinerario (Get itinerary).
Spot what is pendingRows with a yellow background are stays with no hotel assigned.
Assign the hotelClick the bed button, tick the bookings and choose the Hotel and the Artículo (item).
Check the resultAfter clicking Modificar (Update), the row turns white or grey and shows the assigned hotel.
Task: open the Itinerary group departures report from the Reports menu. Recreation of the screen with sample data.

Step by step

  1. In the top bar, open the Reports menu.
  2. In the Comunicaciones (communications) group, hover over Circuitos básicos (basic tours) to open its submenu.
  3. Click Itinerario. The Itinerary group departures page opens.
Task

Find the itinerary for a departure

What it is for

Loads into the list the hotel stays of the group departures on the date you choose.

When to use it

Whenever you are going to review or assign the hotels for a group departure.

Task: choose the group departure date and the service type Hotel Assignments. Recreation of the screen with sample data.

Step by step

  1. Click the calendar button for Group departure date and choose the departure date.
  2. In the Type of service (service type) drop-down, select Hotel Assignments.
  3. Click Obtener itinerario (Get itinerary). The list of hotel stays appears below.
FieldWhat it does
Group departure dateDeparture date of the groups you want to review, in dd/mm/yyyy format.
Type of service (service type)Services shown in the report: Bus, Hotel, Hotel Assignments, Guías asignaciones (guide assignments) or Others. To assign hotels, choose Hotel Assignments.
Remove FiltersClears the filters so you can start a new search.
ImportantChoose Hotel AssignmentsHotels are assigned with the service type Hotel Assignments. With the other types, the report shows other services in the itinerary.
Task

Read the list of stays

What it is for

Shows each hotel stay with its dates, the item, the supplier (hotel) and the rooms and people it includes.

When to use it

To find out which hotels still need assigning and to open the assignment or the booking details for each line.

Task: tell pending stays (yellow background) from assigned ones (white or grey background). Recreation of the screen with sample data; only the first lines are shown.

Step by step

  1. Rows with a white or grey background already have their hotel assigned. Both colours mean the same thing: the table only alternates them to make it easier to read.
  2. Rows with a yellow background are stays whose hotel has not been assigned yet.
  3. Click the information button (i) to see which bookings make up the line.
  4. Click the bed button to assign the hotel to the bookings on that line.
ColumnWhat it shows
Fechas (dates)Check-in and check-out dates of the stay.
Artículo (item)The tour's hotel item, with its code in brackets.
Prestatario (supplier)The hotel that provides the service, with its code in brackets.
I / D / TNumber of single, double and triple rooms.
Adultos / Niños (adults / children)Number of adults and children in the stay.
TotalNumber of bookings that make up the line.
Task

Assign the hotel to the bookings

What it is for

Assigns the final hotel to one or more bookings on the line in a single step.

When to use it

When you have confirmed the hotel for a stay shown in yellow, or when you need to change the hotel for some bookings.

Task: tick the bookings and choose the hotel and item to assign to them. Recreation of the window with sample data.

Step by step

  1. Tick the box for each booking you want to assign the hotel to. The box in the header ticks them all.
  2. In the Hotel drop-down, choose the hotel (supplier) from those available for that service.
  3. Check the Artículo (item): it becomes available once you choose the hotel and, if there is only one, it is filled in automatically.
  4. Click Modificar (Update) to save the assignment, or Cerrar (Close) to leave without changes.
ColumnWhat it shows
Localizador (reservation no.)Booking number.
Titular (holder)Booking holder and, in brackets, the agency.
Cueva (cave)Cave accommodation option booked, if any.
Entrada / Salida (check-in / check-out)Dates of the stay for that booking.
A / NNumber of adults and children.
I / D / TSingle, double and triple rooms.
RBoard basis for the stay, for example Alojamiento y desayuno (bed and breakfast).
PrestatarioTour or departure the booking belongs to.
Common mistakeThe Artículo drop-down is greyed outArtículo stays disabled until you choose a hotel. Select the Hotel first and the Artículo drop-down becomes available with its options.
Ticked bookings onlyThe assignment applies only to the bookings whose box is ticked. The other bookings on the line keep their hotel and you can assign them later.
Task

Check the assignment

What it is for

Confirms in the list that the hotel has been assigned.

When to use it

Right after clicking Modificar, and whenever you pick up the assignment again on another day.

Task: check that the assigned stay now has a white background and the new hotel (row highlighted in yellow). Recreation of the screen with sample data.

Step by step

  1. Find the line you have assigned: it now has a white or grey background and shows the chosen hotel under Artículo and Prestatario, in the example (#250) Grand Makel.
  2. Lines that are still yellow are pending. Assign them now or carry on another day.
Assign in stagesYou can leave hotels unassigned and carry on another day: when you come back, search for the same Group departure date with Hotel Assignments and continue with the yellow rows.
Task

View the booking information

What it is for

Shows which bookings make up a line in the list: reservation number, holder, tour and number of passengers.

When to use it

Before assigning a hotel, to know who it affects, or to find a specific customer's booking.

Task: see the bookings that make up a line in the itinerary. Recreation of the window with sample data.

Step by step

  1. Check the Localizador (reservation number) and the Titular (holder) of each booking on the line.
  2. Under Corte you can see the tour or group departure the booking belongs to, and under Pax, its number of passengers.
  3. Click Cerrar (Close) to go back to the list. This window is read-only: it does not change anything.
Guidelines

Good practice

Check before you assign

Open the information for the line to see which bookings it includes, so you can assign without touching any others.

Assign what is confirmed

Only assign hotels you have already confirmed; leave the rest in yellow as a reminder of what is pending.

Mind the header box

Ticking the box in the header selects all the bookings. If the hotel is not for all of them, tick them one by one.

Review the departure at the end

Before the travel date, search for the departure again and check that no yellow rows are left.

Before closing a departure
  • I have searched for the Group departure date with the service type Hotel Assignments.
  • There are no rows with a yellow background left.
  • Each line shows the confirmed hotel under Artículo and Prestatario.
  • I have checked the bookings on the lines that have more than one booking.
Support

Troubleshooting

The hotels I want to assign do not appear.Check that the Group departure date is the departure date and that the service type is Hotel Assignments, then click Obtener itinerario again.
I cannot choose the Artículo.The drop-down becomes available when you select a Hotel. Choose the hotel first.
I clicked Modificar and the row is still yellow.Check that you ticked the bookings' boxes before clicking Modificar. If you did, click Obtener itinerario to reload the list.
I have not finished assigning all the hotels.That is fine: what you have assigned is saved. Come back another day, search for the same departure and continue with the yellow rows.
I do not know which bookings a line affects.Click the line's information button (i) to see its reservation numbers, holders and passengers.
Still not working?Contact Pipeline Software support through your usual channel and give the Group departure date, the service type and the affected line (dates and item).